For a coach with 10 clients, the most affordable personal trainer software options are Google Sheets and Notion, which are both free, then PRO COACH at $129 one-time, followed by coaching apps from $25 to $59 a month.

The difference that matters is how you pay. Three of the four apps below charge monthly and price by how many clients you coach, so the bill rises as you grow. Free software and one-time purchases don't.

Every price below is for 10 clients, in USD, at list price with no add-ons, billed monthly unless noted, checked October 2026.

1. Google Sheets

Price for 10 clients: Free with a Google account

Best for: Trainers comfortable building and maintaining their own templates

Google Sheets costs nothing, and you probably already know how to use it. You can build a tab per client, log sessions, track lifts and bodyweight, and share a sheet with a client by link.

The catch is that everything is built and maintained by you. There's no client app, no structure beyond what you set up, and nothing connecting one client's sheet to the next. On a phone between sets, a grid of small cells is hard to read and harder to edit, which matters if you coach in person on the gym floor.

Pros

• Completely free, with no client limit

• Familiar, flexible, and easy to share by link

• Works on desktop and in the Sheets mobile app

Cons

• You build and fix every template yourself

• Fiddly to use on a phone during sessions

• One sheet per client gets harder to manage as your roster grows

• No client-facing app, plans library, or business tracking unless you build them

If you're outgrowing spreadsheets, see our personal trainer spreadsheet alternative.

2. Notion

Price for 10 clients: Free

Best for: Coaches who want more structure than a spreadsheet without a monthly fee

Notion is a free workspace app where you can build linked databases for clients, workouts, and plans instead of flat grids. It runs in the browser and in Notion's desktop and mobile apps, so the same system works at your desk and on the gym floor.

The Free plan gives one person unlimited pages and blocks, so you can build a full coaching system without paying. Clients log in to their own pages for free. If you need more client logins than one free account allows, you can share pages by link, or copy your whole system into a second free account in seconds and switch between accounts in the app.

The downside is time. Building a full coaching system in Notion from a blank page takes a lot of setup, which is where a ready-made template comes in.

Pros

• Free for solo use, with no client limit on your own pages

• Linked databases, so a workout or meal plan can be reused across clients

• Works on phone, tablet, and desktop

Cons

• Starting from scratch takes hours of setup

2b. PRO COACH: a ready-made Notion system for coaches

Price for 10 clients: $129 one-time, works on Notion's free plan

Best for: In-person and online coaches who want an all-in-one system without a subscription

Full disclosure: PRO COACH is my product. It's a Notion template built for personal trainers and fitness coaches, so you get the coaching system without building it yourself. It's used by 1,700+ coaches and featured in Notion's own Best Fitness Tracking Templates for Personal Trainers collection.

What's included:

• Client portals with a built-in CRM, goals, session notes, and progress tracking

• Fitness, diet, body, health, and custom trackers (strength, 1RM, cardio, macros, weight, measurements, ROM, habits, check-ins)

• A training plan builder with 200+ exercises and stretches pre-added

• Meal plans built from an ingredients database, with calories and macros calculated automatically

• Finance, invoice, lead, and marketing tracking for the business side

Clients open their portal in the free Notion app or through a link in any browser, at no cost to them. You pay once, get future updates included, and there's no cap on clients or plans.

For comparison, at 10 clients $129 is less than six months of Hevy Coach ($25/month), five months of Everfit Pro ($29/month), or three months of Trainerize Pro 15 ($45/month, billed annually).

Pros

• One payment, no monthly fee, updates included

• Unlimited client pages, training plans, and meal plans

• Fully customizable layouts, branding, units, and trackers

• Coaching and business management in one place

Cons

• Runs inside Notion, so there's a learning curve if you've never used it (setup guides and videos are included)

• No built-in payment processing

See PRO COACH or compare it with other subscription-free personal trainer software.

3. Hevy Coach

Price for 10 clients: $25/month ($300 a year)

Best for: Strength-focused coaches, in person or online, who mainly deliver workouts

Hevy Coach is the coaching side of the Hevy workout app. It has one plan priced by active clients, and $25/month covers anywhere from 1 to 10, making it the cheapest monthly app here at 10 clients. It's billed monthly, with a 30-day free trial and no free plan.

You get unlimited workout programs, a 400+ exercise video library plus custom exercises, tracking of clients' workouts and measurements, client chat, and coaching teams. Clients train through the Hevy app and get Hevy Pro free. The coach app also lets you log a client's workout during a live session, which suits in-person training.

Pros

• Lowest monthly price of the apps here at 10 clients

• Clients log in the Hevy app, with Hevy Pro included

• Coach app for logging in-person sessions

• No paid add-ons listed on its pricing page

Cons

• No free plan, only a 30-day trial

• Built around workouts and measurements, with no meal planning or payments listed

• Your 11th client moves you up to the next tier

4. Everfit

Price for 10 clients: $29/month on Pro ($348 a year)

Best for: Online coaches who want workouts, nutrition, habits, and booking in one client app

Everfit's free Starter plan stops at 5 clients, so a coach with 10 needs Pro at $29/month. Annual billing saves 16%, bringing that to $24/month.

Pro includes a workout builder, an exercise library of 1,000+ movements, metrics and progress photos, habit coaching, forms and questionnaires, a food journal with macro tracking, basic meal plans, booking and scheduling, custom branding, and iOS and Android apps for you and your clients.

Payments and packages (from $9/month), automation (from $29/month), on-demand workout collections (from $25/month), and advanced meal plans (from $39/month) are paid add-ons.

Pros

• Booking, habit coaching, and macro tracking all included at 10 clients

• Custom branding with your logo and colors

• Cost per client falls as you move up tiers

Cons

• Free plan stops at 5 clients

• The bill steps up again past 10 clients ($49/month for 20)

• Payments, automation, and advanced meal plans cost extra

5. Trainerize

Price for 10 clients: $45/month on Pro 15, billed annually ($540 a year)

Best for: Coaches who want a client app with wearable and MyFitnessPal integrations

Trainerize (now ABC Trainerize) prices its Pro plan by client seats, so 10 clients needs the Pro 15 tier. Its pricing page only shows the 5-client price ($25/month, or $23 billed annually) until you choose a tier. Pro 15 is $45/month on annual billing, per Coachway's September 2026 check of that page, and month-to-month costs more.

Pro includes an AI workout builder, custom client programs, meal and macro tracking, wearable and MyFitnessPal integrations, custom exercise videos, consultation forms, and challenges. There's also a permanent free plan for 1 client if you want to try it.

Several features are sold separately: Stripe payments ($10/month), video coaching ($10/month), the Business add-on for scheduling and selling ($25/month), advanced nutrition coaching ($20/month on Pro 15), and a custom branded app ($169 one-time).

Pros

• Wearable and MyFitnessPal integrations included

• Client app covers workouts, nutrition, and habit tracking

• Free plan for trying it with 1 client

Cons

• Costs more than Hevy Coach or Everfit at 10 clients

• Payments, advanced nutrition, and branding are paid add-ons

• Your 16th client moves you to Pro 30 ($71/month billed annually)

Looking for a Trainerize alternative without the monthly fee? See how PRO COACH compares.

6. My PT Hub

Price for 10 clients: $59/month on Premium ($708 a year)

Best for: Coaches planning to grow well past 10 clients who want one flat monthly price

My PT Hub's Starter plan ($25/month) covers only 3 clients, so 10 clients means Premium at $59/month, or $52 on annual billing paid monthly. Every plan has a 30-day free trial with no card required.

Premium covers unlimited clients, workouts, and nutrition plans. It includes payment processing, 1-to-1 and group bookings, habit coaching, metrics and progress photos, chat, an AI workout builder, automated check-ins, scheduled messaging, and community features.

Add-ons include a custom branded app ($95 one-time), extra trainers ($10/month each), AI check-ins ($12/month), and Zapier ($19/month).

Pros

• Price stays the same however many clients you add

• Payments, bookings, and automated check-ins included

• Custom branded app is a one-time fee

Cons

• Most expensive of the apps here at 10 clients

• Starter plan stops at 3 clients

• No free plan after the trial

What's the cheapest personal trainer software for 10 clients or fewer?

At 10 clients or fewer, Google Sheets and Notion are free, and PRO COACH is the lowest-cost paid option at $129 once, against $300 to $708 a year for the coaching apps above. Hevy Coach is the cheapest monthly app, at $25 for up to 10 clients.

With 5 clients or fewer, Everfit's free Starter plan also gives you a dedicated client app for $0. And because PRO COACH runs on Notion's free plan, clients log in to their portals without you paying for Notion.

Free vs paid personal trainer software

Four of the seven options have a free plan, but only Google Sheets and Notion stay free at 10 clients.

• Google Sheets: free with no client limit, but you build and maintain everything yourself

• Notion: free, with clients able to log in to their own pages at no cost

• Everfit: free for up to 5 clients

• Trainerize: free for 1 client

• Hevy Coach and My PT Hub: no free plan, only a 30-day free trial

Paying for a coaching app at 10 clients gets you a dedicated client app plus extra features depending on the plan, such as booking (Everfit, My PT Hub), payments (included on My PT Hub, an add-on on Everfit and Trainerize) and automated check-ins (My PT Hub). PRO COACH sits between the two: a one-time payment for a ready-made coaching system that runs on Notion's free plan.

FAQ

Is there free personal trainer software?

Yes. Google Sheets and Notion are free, and clients can log in to their Notion pages for free. Among coaching apps, Everfit is free for up to 5 clients and Trainerize is free for 1.

How much does personal trainer software cost?

For 10 clients, personal trainer software costs $0 for Google Sheets or Notion, $129 one-time for PRO COACH, or $25 to $59 a month for a coaching app: Hevy Coach $25, Everfit $29, Trainerize $45 (billed annually) and My PT Hub $59.

What's the most affordable personal training software or app?

Google Sheets and Notion are free. Among dedicated coaching apps at 10 clients, Hevy Coach is the cheapest at $25/month, followed by Everfit Pro at $29/month. For a full coaching system with no monthly fee, PRO COACH is $129 one-time.

What's the best budget alternative to expensive coaching apps for PTs?

It depends on how you coach. For up to 10 clients focused on strength training, Hevy Coach is $25/month. For online coaching with nutrition, habits, and booking in one app, Everfit Pro is $29/month at 10 clients. If you'd rather not pay monthly at all, Notion with PRO COACH costs $129 once and works on your phone during in-person sessions.

Is there a personal trainer app that doesn't cost a lot per month?

Hevy Coach is the cheapest monthly app here, at $25 for up to 10 clients. Everfit is free for up to 5 clients, and PRO COACH has no monthly fee at all.

What's a cheaper Trainerize alternative?

At 10 clients, Trainerize Pro 15 is $45/month on annual billing. Hevy Coach ($25/month) and Everfit Pro ($29/month) both cost less for 10 clients, and PRO COACH removes the monthly fee entirely with a $129 one-time payment. See our full Trainerize alternative comparison.

Are there affordable platforms for managing client appointments?

Yes. At 10 clients, Everfit Pro includes booking and scheduling for $29/month, and My PT Hub Premium includes 1-to-1 and group bookings for $59/month. Trainerize includes appointments on its paid plans, with extra scheduling features in its $25/month Business add-on. PRO COACH tracks sessions and session notes but doesn't take bookings.

Which budget option has the most customization for independent trainers?

PRO COACH, because it runs in Notion: you can change layouts, colors, branding, units, and trackers, and add your own exercises, foods, and recipes. Among the apps, Everfit Pro lets you add your logo and colors, and Trainerize ($169) and My PT Hub ($95) sell a custom branded app as a one-time add-on.

Which affordable option offers solid support for solo trainers?

PRO COACH includes email support, an AI support bot, setup videos, and a WIKI. Trainerize's plan for 10 clients includes email support. My PT Hub's Premium plan includes priority support.

Sources

Prices checked 28 October 2026, in USD, for 10 clients, billed monthly unless stated.

• Notion pricing

• Everfit pricing

• Trainerize pricing

• Trainerize Pro tier prices (Coachway)

• Hevy Coach pricing

• My PT Hub pricing

• PRO COACH