See what your coaching app really costs over 1, 2, 3 or 5 years, based on your number of clients.
Most coaching apps charge a monthly fee that rises as you take on more clients. This calculator shows the total you’d pay over time with Trainerize, TrueCoach, Everfit or PT Distinction, using each provider’s published pricing. Pick your app, set your active client count and choose a time period. If you use a different app, enter its monthly fee yourself.
After 2 months, you'll have paid Trainerize more than the one-time cost of PRO COACH.
All apps at 20 active clients over 3 yr
| App | Plan | Per month | 3 yr total |
|---|---|---|---|
| Trainerize | Pro 30 | $79 | $2,844 |
| TrueCoach | Standard | $57.99 | $2,088 |
| Everfit | Pro, 20 clients | $49 | $1,764 |
| PT Distinction | Pro | $59.90 | $2,156 |
| PRO COACH | One-time | $0 | $129 |
All prices in USD. Base plan prices from each provider's published pricing, checked November 2026. Where an app prices by tier or slider, the lowest published price covering your client count is used. Add-ons, taxes and payment fees are not included unless you enter them above. Prices change, so check each provider's pricing page before deciding.
How the calculator works
For each app, the calculator finds the lowest published plan that covers your client count and multiplies it by the number of months you choose. You can add a monthly amount for add-ons such as nutrition or payment features, since these are charged on top of base plans. The chart shows how the cost builds up month by month, and the table compares every app at the same client count.
Where the prices come from
All prices are in USD and taken from each provider’s pricing page, checked November 2026:
Trainerize: Pro plans billed monthly, from $25 for 5 clients to $250 for 200 clients
TrueCoach: annual billing shown per month, $26.34 (5 clients), $57.99 (20 clients), $136.99 (50 clients); custom pricing above 50
Everfit: Pro plans billed monthly, free up to 5 clients, then from $29 for 10 clients to $220 for 200 clients
PT Distinction: monthly only, $19.90 (3 clients), $59.90 (25 clients), $89.90 (50 clients), plus $6.00, $2.40 or $1.60 per extra client
Taxes, payment processing fees and add-ons aren’t included unless you enter them. Prices change, so check each provider’s site before deciding.
How much does Trainerize cost per month?
Trainerize Pro costs $25 a month for up to 5 clients, rising to $250 a month for up to 200 clients on monthly billing. Add-ons such as Advanced Nutrition and Stripe payments cost extra.
How much does TrueCoach cost?
On annual billing, TrueCoach costs $26.34 a month for up to 5 clients, $57.99 for up to 20 and $136.99 for up to 50. Above 50 clients, pricing is custom.monthly subscription. A one-time payment system like PRO COACH keeps the flexibility, customization and no-subscription setup you’re used to with spreadsheets, and adds an accessable app for you and your clients, advanced coaching features, and one integrated platform that keeps everything easy and organized.
Is there coaching software without a monthly subscription?
Yes. PRO COACH is a one-time purchase that runs in Notion, so there’s no recurring fee.
Why do coaching apps get more expensive as I grow?
Trainerize, TrueCoach, Everfit and PT Distinction all price by active client count, so moving into a higher client band moves you onto a higher plan.
Does the calculator include add-ons?
Only if you enter them. Use the add-ons field to include features you pay for on top of your base plan.